Contracts based on the FA (Framework Agreement) may only be entered into between the UMH and the approved companies. To facilitate purchases, the UMH has an Order Management Application which will be used for their management.

The following criteria will be considered:

• If the purchase amount is less than €1,000 (VAT excluded), the product that best meets our needs can be selected and the request placed with the supplier.
• If the purchase amount is equal to or greater than €1,000 (VAT excluded), a quote will be requested from several suppliers, with the award criteria being: price (70 points) and degree of adjustment to needs (30 points).

Degree of adjustment to the needs of the target equipment

• 30 points will be awarded to products of the same brand as the equipment for which they are intended.
• 15 points will be awarded to products that, while not of the same brand, the manufacturer indicates are compatible with the target equipment.

In the case of items not intended for any specific equipment, the maximum score will be awarded to all products offered.

The steps to follow to make a purchase are as follows:

• TENDER PHASE (O-2024/XXX)

1. Enter the order management application
2. Search for the product you wish to acquire using the advanced search. Before searching, select the contract FA: Supply of printing consumables for the Miguel Hernández University of Elche and the desired Lot and Category.
3. Among the search results, check which item you want to purchase.
4. You can search by reference to see if several suppliers have the same item.
5. Add all the items for which you want to request a quote to the basket. ITEMS FROM THE SAME SUPPLIER If all items are from the same supplier, you can place the order directly or send a tender request in case the supplier can offer a higher discount. If the order has been placed directly, move to the order phase (Point 8). ITEMS FROM DIFFERENT SUPPLIERS If the items are from different suppliers, a tender request will always be sent. You must ensure to include the same quantity and product(s) for each supplier, as the most economical offer will win. If a supplier has a different quantity of products, the valuation would not be correct.
6. If you have requested a quote from one or several suppliers, you must wait for the suppliers to send their proposal to perform the valuation. You will receive an email when they are available. The request will be in the List of Offers that are Pending Receipt Improvement.
7. Once all offers have been received, we will proceed to value them. To do this, select the link in the email received or enter the application and look for your offer in the List of Offers that are Pending Valuation and click the “Value” button. Valuing the offers consists of indicating a “Percentage of suitability” for each supplier’s offer by entering the value 50% or 100% based on the Degree of adjustment to the needs of the target equipment:
   – 100% (30 points) will be awarded to products of the same brand as the target equipment.
   – 50% (15 points) will be awarded to products that, while not of the same brand, the manufacturer indicates compatibility with the target equipment.

   AUTHORIZATION PHASE (A-202x/NNNN)

   After the offer valuation, click the “Request authorization” button. In the pop-up window, you must include the following:

   • BUDGET ALLOCATION: It is essential to select the budget line from which the purchase will be made, as it cannot be modified in the rest of the process.
   • PURCHASE JUSTIFICATION: It will be necessary to indicate, in addition to the purpose of the purchase, the inventory number and location of the printer for which the consumable is requested.

   The purchase request will be sent for authorization to the head of the IT Infrastructure service.

   ORDER PHASE (P-2024/NNNN)

8. The delivery period for orders is 2 days from the time the request is made. Once this has passed, we can claim the order from the application itself or cancel it if necessary, keeping in mind that cancellation should only be done for duly justified cases.
9. After receiving the order, enter the receipt date in the application.

Doubts about the FA: Planning and Procurement Monitoring Service: If you need to make an inquiry about a purchase, you can request help from a technician from the IT Infrastructure Service by opening a CAU through cau.umh.es